Introductions

This report will go over basic functions and features to set up a Windows 10 Computer for users ready to work on. The following will be briefly covered:

• Setting up a VM
• User Management
• Storage Management
• Creating User backup folder

• Configuring DNS
• Activating Remote Desktop on your PC

NOTE: This is applicable to both actual physical devices and virtual machines. Platforms may vary depending on your company policy.

Build a VM with Required Specs

            First things first, we need to create the VM where we will operate all our basic configurations for setting up for work. Required specs are shown below : 

• 2 CPUs
• 4gb of RAM
• 1 Bridged Adapter
• 1 HDD (30gb)
• 1 HDD (1gb)

Follow the path below >>

• Open Oracle Virtualbox from “Search Bar”
• Select “New”
• Name your VM and select “Windows 10 64”
• Configure RAM to be 4096 mb
• Create a virtual hard disk and set it to 30gb
• Select Finish
• The VM should be created but we’re not done yet.

Select your new VM on the side bar and select “Settings”. Follow the new path below >>

• Go to system > Processor > Set the CPU to 2 CPUs
• Go down to Network > Enable Adapter 1 > In “Attached to”; select “Bridged Adapter” > Select OK
• Go down to storage and do the following: 

1. Delete the empty disc > Select the disc icon right of the SATA port label > Select the Win 10 Pro ISO 
2. Select the HDD icon right of the SATA port label > Create a secondary HDD > Configure the size to 1 gb. 

THIS SHOULD BE THE END RESULT

Naming the VM TFLAB01

              Follow the path below to configure the name of the VM. A RESTART IS REQUIRED TO TAKE EFFECT.

• Control Panel > System Security > System > Under Computer name, domain, and workgroup settings > Change Settings
• Allow permissions
• Under Computer Name > Select change…
• Entered desired name
• Restart the computer
• Follow step 1 again and look at the computer name again

Set the Primary DNS to 1.1.1.1 and secondary DNS to 8.8.8.8

          Follow this path for the most convenience.

• Go to bottom task bar
• Right click your internet connection icon to the right (If it is not there, select the up arrow and drag the icon onto the taskbar for convenience).
• Select “Network and Internet Settings” > A new window will open.
• Select “Change adapter options” > A new window will open.
• Right click your current Wifi/internet connection > properties > Scroll down to “IPv4 Address” > Properties > Select “Use the following DNS Server and address”
• Enter the following addresses as shown below.
  1. 

Setting the Correct Time

              Follow this path to configure the time MANUALLY for Windows 10.

• Search Bar > type “Change the date and time” > Turn off “Set time automatically.”
• Move down and select “Set the date and time manually”
• Configure the parameters as needed for you
• 

Installing the Following Apps

               In this section, we will be installing numerous applications for set up. They will be as follows:

1. Firefox
2. Google Chrome
3. Team Viewer
4. MS Teams
5. Adobe Reader

For the sake of convenience and time, enter “ninite.com” to download multiple common software in one installer. Follow the current steps to install properly:

• Scroll down to the program icons
• Check the programs from above that are AVAILABLE
• Select the “Get your Ninite” button
• Open the installer as it appears at the bottom of your browser and install accordingly.

NOTE: There are some programs inaccessible through ninite such as MS Teams and Adobe Reader.

When arriving at the download page, search for the download button that will appear.

• MS Teams download : Download Microsoft Teams Desktop and Mobile Apps | Microsoft Teams
• Adobe Reader download : Adobe Acrobat Reader DC Download | Free PDF viewer for Windows, Mac OS, Android

Creating Users for the local VM

          This is an essential component for setting up a work device for multiple staff to use. Follow this path in order to create the users and have them create a new password on login.

• In the Windows Search bar > type “Computer Management” 
• A new window opens. On the side bar go to : Computer Management > System tools > Local Users and Groups > Users > Right click the white area > Select “New Users”
• A pop up appears. Enter the desired name, username, first password
• Ensure “User must change password upon login” is CHECKED. IMPORTANT
• Select “Create”
• Repeat as needed for the designated users that will be using this machine.

Create department related groups and assign the appropriate users

               This section is quite similar to creating users on the local machine. Follow the steps as shown below:

• From the side bar, Computer Management > System Tools > Local Users and Groups > Groups
• Right click the white space and select New Groups
• Insert the desired Group Name, Description and Users.
• For adding users, use the User Name parameter from the last step and select “Check Names”.
• After finishing, select “Create”
• Repeat this process to create the desired number of groups

Create a “Departments” and “Backups” folder and give respective access

               To perform this step, we must format the second HDD when configuring the Windows 10 VM’s storage.

• From the side bar, go to Computer Management > System Tools > Storage > Disk Management.
• A pop-up window will show, do not change anything and select “OK”
• At the bottom, you will see unallocated disk in black. Right click the unallocated data and select “New Simple Volume”.
• Configure the parameters as it shows: 1gb, NTFS, desired name and finish.

Head into Windows Explorer and into “This PC”. You should notice a new drive with the letter assignment and name that you gave. Now we can create the folders we need.

• Head into the new drive > right click the empty space > Create a new folder
• Do this 2x and rename the folders “Departments” and “Backups”
• Next thing to do is in “Departments” we create sub-folders “Sales”, “IT and Admin”, “Sales”.
• Right click each folder > Select “properties” > Security Tab > Edit > Type in the corresponding group name from the last step > Select “Check Names” > and “OK”
• Back in the “Security” Tab > Advanced > Disable Inheritance > First option
• Back in the “Security” Tab > Edit > Remove the users and authenticated users group.

Logging in to each User’s account and save their “documents”, “downloads”, “pictures”

               This will be one of the more tedious sections of this document. In this case, we will be backing up users “documents”, “downloads”, and “pictures” from the Marketing department.

After creating the users in Computer Management, you will be able to login to them via Windows Login. Follow the steps below.

• Click the windows symbol at the bottom left
• Click the profile icon at the top far left.
• Sign out
• Click on one of the new users and sign in with the password configured during “user creation”
• Open windows file explorer > This PC > Users > Select the User Name created in User Creation. In my case, I go to Jane Doe and James Patterson.
• Multi click their documents, downloads and pictures folder.
• Right click > copy
• In
• Go to the backups folder > Create two folders with the corresponding names in the second HDD and paste the corresponding data.

Create an Office.com shortcut to desktop

               We now enter the simpler tasks in this document. First things first, the tasks down below

• Go to the desktop of the VM or local machine
• Right click > Create shortcut > A window appears asking for the url
• Go to your web browser > type “office.com” > right click the url > copy
• Paste the url into the pop up window > Select “next” > Name the shortcut to “Office.com” > Select “Finish”

Reduce “User Control” to second lowest setting

               Another simpler task. Follow the steps below.

• In the “Windows Search Bar” > type “User Control” > Change User Control Account Settings > A new window appears
• Bring the blue slider down to the second lowest.

Turn On Remote Desktop to PC

               Last but not least, we also need to ensure this VM or local machine enabled RDP so workers can operate from remote locations. Follow the steps below:

• Type “Control Panel” in the Windows Search Bar
• A new window appears > System and Security > System > Allow Remote Access > Remote > Remote Desktop > Choose “Allow Remote Connections to this computer”

References  

Articulate. (2017, April 5th). How to Turn User Account Control On or Off in Windows 10. Retrieved from articulate.com: https://articulate.com/support/article/how-to-turn-user-account-control-on-or-off-in-windows-10