Contents

1-     Building a new VM in VirtualBox. 2

2-     Name of the computer. 2

3-     Set Primary DNS to 1.1.1.1 and secondary to 8.8.8.8. 3

4-     Set correct time. 4

5-     Install the following apps: 5

6-     Creating Windows Accounts. 9

7-     Create a group for each department. 11

8.9-      Create a department and a backup folder. 12

10- Logging to accounts. 14

11- Copy the Marketing Staffs user folders to the Backup folder. 15

12- Create a Shortcut for all users Desktop to office.com.. 16

13- Reduce User Account Control to the second-lowest setting. 16

14- Turn on remote desktop to PC. 17

 

 


 

 

  • 1-    Building a new VM in VirtualBox

I this document, we will show step by step how to build a new VM with some specific characteristics. In this case, I am going to use Oracle VM VirtualBox

  • a-       To start Oracle VirtualBox and Create a standard VM:

Click on the Windows search space and type VirtualBox then click on the program shown.

To install a new VM:

  • -          Click on new and give the name of the new VM, select the file location where you want to save your VM files and at end select the operating system you want to install.

  • -          Customize the RAM you want for your VM by adding or reducing the standard number.

 

 

  • -          Select create a virtual hard disk file and click next.
  • -          Select VDI for the type of hard disk file.
  • -          Select fixed size if you want a certain amount of space on your hard drive.

One that has done, select the VM and go to setting.

 

 

  • -          Click on storage then on empty and look at the right window where you can see an image of CD-Rom and click on the row to attach virtual CD
  • -          Once attached, close that window and click on start to restart the computer and start the installation.
  • -          Select the right language and click on Install.
  • -          Select customize installation to partition or not the hard drive.
  • -          Click next and wait copy of the files.
  • -          Once the installation finished, turn off the VM and go back to oracle application window.

 

  • b-      Click on processor tab then add the number of processors needed.

  • c-       Click on Network on the left side of the window
  • d-      Under adapter1 tab
  • e-      Select enable network adapter and select bridged adaptor

 

 

Network adapter

Hard drive size

To add the second hard drive, we turn off the VM and go back to VirtualBox window

  • -          Select the VM
  • -          Click on storage on the left side of the window
  • -          Then at the controller line, click on the plus sign on the right to add the hard drive

 

  • -          Select Add and choose the right size you want for your drive.

Below the screenshot of the size of additional Drive.

 

  • 2-    Name of the computer

In this section, I want to rename the computer name. To do so, I have to open file explorer and look on the left side of the windows and right click on THIS PC then click on properties.

After I click on Properties, I will get this window

After this window, I click on change settings and click on change to get this window below.

This is where I can change the computer name and work group.

 

  • 3-    Set Primary DNS to 1.1.1.1 and secondary to 8.8.8.8

To setup a static primary and secondary DNS so the computer can use them to easily translate the name of a server to his IP address, we need to go to the network settings and fixe the DNS.

  • a-      Right click on the network card on the right corner of the desktop and click on Open network & Internet Settings

  • b-      Click on Ethernet if it is a network card or on WIFI if it is a wireless network card
  • c-       Click on change adapter options 
  • d-      Double click on the adapter and select properties.
  • e-      Double click in Internet Protocols version 4 (TCP/IP v4)

  • f-       Select Use the following DNS server addresses and put the addresses

 

 

  • 4-    Set correct time

If I want to setup the correct time to my computer, from my desktop at the right corner of the window, I have to right click to the date and time and select Adjust date/time. At that window, I just need to activate Set time automatically and set time zone automatically.

 

  • 5-    Install the following apps:

Sometime because of own experience or because of preferences, some users ask the installation of other programs like Chrome as a default browser. The installation can be done via ninite website and select the App that we want to install, and install them.

  • A-      Chrome
  • a-       Run chrome

  • b-      Look at the upper right corner under the close button and click on the three vertical dots
  • c-       Select settings

 

 

  • d-      Look at the left side of the window and select default browser and select Make default on the right-side upper corner.

 

 

  • e-      To add the techfoundry website as default web page when you open the chrome browser, I will select the third option on the upper window  Open a specific page and enter.

 

  • B-      TeamViewer, FireFox

Can be install also from the ninite website

  • C-      MS Teams

To install Ms Teams we will go to Google.com and search Microsoft Teams for desktop and download it.

 

  • D-      Adobe Reader

Same thing for Adobe Reader

 

  • 6-    Creating Windows Accounts

At the Windows search bar Type Computer Management and select Local User and Group

  • -          Right click on user and select new user.
  • -          Fill the information about the user.
  • -          Click on the button create to create the user
  • -          Do the same thing for all users that need to be created

To create a new user:

  • a-       Right click on the user folder and select New user and fill the information about the user

 

The window below shows all users that were created on our VM

 

  • 7-    Create a group for each department.

Groups will all the administrator to manage users into group and give them privileges to see, execute and modify a file saved in th server. To create groups, in the same window in computer management- Local users and group, Select Group

At the right window, point the mouse on an empty space or pointe the group folder and right click

Select new group and fill the group name and the information for groups .

 

 

The window below shows all the groups I created for this VM

After creating the group for each department, We need to add users of that department in the group so they can share network resources without restrictions. The group is always designed with the head of two persons.

              To add users in a group:

  • -          Double click on the group itself and click on add button to get the window below

  • -          Enter the user profile in the space written “Enter the object names to select”
  • -          Click on check name on the right side of the screen
  • -          Press ok

             

  • 8.9-        Create a department and a backup folder

We open This PC, double on E drive and right click on an empty space and select new folder.

To add permissions to the folder of the department:

  • 1-      Right click on the folder and select properties.
  • 2-      Click on security tab.
  • 3-      Click on advanced tab.
  • 4-      Click on DESABLE INHERITANCE
  • 5-      Select the first: option convert inherited permission into explicit permission on this object
  • 6-      Click on apply and ok
  • 7-      Select edit button and remove the everyone group.

  • 8-      Click on Add button to add the group related to the folder name so the user of that group can have the same permission to access the folder.

 

10- Logging to accounts

11- Copy the Marketing Staffs user folders to the Backup folder.

Manuel backup

  • -          Double click on This PC
  • -          Double click on C and then user
  • -          Right click on the user and select copy
  • -          Go the backup folder at the right department and paste it.

12- Create a Shortcut for all users Desktop to office.com

 

13- Reduce User Account Control to the second-lowest setting

 

 

14- Turn on remote desktop to PC

enable Remote Desktop on Windows 10 using Control Panel

  1. Open Control Panel.
  2. Click on System and Security.
  3. Under the “System” section, click the Allow remote access link. ...
  4. Under the “Remote Desktop” section, select the Allow remote connections to this computer option. ...
  5. Click the Apply button.
  6. Click the OK button.